Searching for Caterers and Planning Your Menu

So you’ve been tasked with the job of searching for caterers and planning the menu at an upcoming event? For many first-timers, this might seem like an overwhelming and complex job, and you may have no idea where to begin. Relax, you’re not alone, everyone starts out as a first-timer, right? This can actually be a time for you to shine and a great chance to impress your friends and superiors. There are a few simple steps you can take to simplify the process and plan a feast that your guests will remember for a long time!

The first and one of the most important steps will be determining how much food your event will require. Good caterers will be able to help you determine the appropriate quantity for your guests. To make the process more efficient, make your guests commit to their RSVP, an exact head count helps caterers more accurately calculate how much food you will need. Always be sure to add a few extra plates to this number, it is far better to have too much food than not enough.

It is also important to inquire about food allergies your guests may have before placing your menu order, you may need to offer alternative options for certain guests, providing a vegetarian choice is always a great idea as well. At the least, your guests will appreciate your concern. Always remember to consider who your audience is and what type of event you are throwing. Variety is essential when it comes to your menu. While you will want to stay within the boundaries of your event’s theme and offer food items that are similar, be sure to offer a somewhat diverse selection, keep in mind that not everyone likes the same things as you.

Lastly, and perhaps most importantly, you will need to work with your caterer to ensure that you stay within your budget. Be aware of the costs of different food items. Some items can be significantly more expensive than others. Remember that the more complex a meal is, the more time and effort that will have to be put into preparation, and this will be reflected on your final bill. Your menu does not have to consist of extravagant and exotic ingredients that your guests have never heard of. In fact, most of your guests will likely prefer a simple and familiar meal, which will keep your costs down.

Keep all of these tips in mind when you start planning your event’s menu and searching for caterers. The process will go much smoother and you’ll wonder what you were worried about in the first place, and soon enough, you may even be a pro!